The second rule of kayaking

As a kayaker, this ditty that I received from Merge Gupta-Sunderji caught my attention. It's also makes a great point about good communication:

The second rule of ocean kayaking

Just a couple of months ago, I went ocean kayaking for the very first time. Not only was the experience thrilling, but I got an unexpected lesson in the importance of communication.

As my husband and I climbed into our two-person kayak, the instructor gave us the simple instructions. "Just two rules," he said. "Get a rhythm going, and verbalize your intentions to your partner at all times." "Piece of cake," I thought as I climbed into the front seat. And I was right, until we stopped for a snorkeling break a couple of miles from shore. My spouse, with the best of intentions, turned around to grab my snorkeling pack from behind him. Except ... he didn’t tell me what he was planning to do! If you’ve ever kayaked, you know what happened next. One moment I was staring at the blue sky, and the next moment I was treading water and looking at the underside of orange polyethylene. When the kayak tipped, everything -- people, snorkeling gear, sunscreen and sunglasses -- was now in the ocean. I spluttered my way to the top. "You’re supposed to communicate your intentions," I reproached my husband. "I thought you knew," came his chagrined answer.

Do you sometimes assume that people can read your mind? That your employees know what results you expect of them, that your co-workers will meet your unstated deadlines, that your supervisor will magically understand why you had to leave early? Whether it’s your employees, your co-workers, or even your significant other, don’t get so caught up in the rhythm of what works well that you forget to communicate your plans and rationales. Instead, remember the second rule of ocean kayaking: verbalize your intentions.

Merge Gupta-Sunderji helps turn managers into leaders. Through engaging keynotes and workshops, she gives people specific and practical tools to achieve leadership and communication success. Contact her at www.mergespeaks.com or 403-605-4756. I saw her speak at a IABC conference. She's very engaging and informative...so much so that I actually signed up for an e-newsletter (something I typically avoid).

Study: 2 of 5 bosses don't keep word

The Office is a great show. I think it's just so funny because the boss is such a doofus...and yet many of us can relate to his character because of bosses we either have or have had.

Now there's a study that shows the impact of bosses truthfulness and its impact on those they supervise. "Nearly two of five bosses don't keep their word and more than a fourth bad mouth those they supervise to co-workers."

The result of bad managers are poor morale, bad communication, a rumor mill, a revolving door of incoming and outgoing personnel, etc.

PDA Users Suffer from Email Overload

I love my Palm Treo, but do I think it makes me more productive? No. Isn't it SUPPOSED to make me more productive? Yes!

Well, a study put on by my beloved International Association of Business Communicators (IABC) found that 85% of the 1,700 business communication professionals interviewed had productivity issues thanks to email.

Sixty-two percent of respondents to the IABC survey said they receivetoo much e-mail, compared to 75 percent of PDA users. In addition, almosthalf of the respondents (44 percent) agreed that they send too much e-mail. In comparison, 56 percent of PDA users are guilty of sending too much e-mail.

I'm not sure that my Treo's email capability is what hurts my productivity...it's just always being available (as with any cell phone), and having it loaded with games that are too fun to pass up when I have some time to kill (ok, time that I COULD spend doing something more productive).

Oh well...productivity is highly overrated.

What Abe Lincoln can teach us about email

Telecom expert Tom Wheeler says that Abraham Lincoln, the first U.S. president with access to the telegraph, developed a personal code of electronic communications that modern-day netizens would do well to adopt in their email habits.

Wheeler describes Lincoln's "T-mail" etiquette and the lessons we can learn from it, like:
Less is More - Whereas many saw the blank telegraph form as an invitation to an essay, Lincoln's telegrams were short and to the point. "Your long despatch of yesterday just received," Lincoln chided General George McClellan about a 10-page telegram sent in May 1863. Then the president required only three additional sentences to reply to the general's endless essay.

Responding to a long-winded message with only a few words is indeed a great way to train others how to use email.

Read about it here:

What Abraham Lincoln Taught Me about Email

Mobile Etiquette

One of my favorite mobile tech analysts is Gerry Purdy, now with Frost and Sullivan. Here are his tips on the new social etiquette required because of public use of mobile technologies:

Social Etiquette in Mobile

New mobile technologies create wonderful new capabilities, but they also create the need for new social dynamics. The most obvious benefit is the ability to make or receive a call wherever you are. This can be a lifesaver when you’ve arrived at the airport on a flight and want to know where your ride is. It reduces anxiety, and the person picking you up is relieved to know that you’ve arrived. All is good.

Now, take that same capability and put yourself in a restaurant or another quiet place, such as a church. Someone is trying to reach you, and the phone goes off and makes a loud noise. You’re embarrassed and others near you are bothered. The person calling doesn’t know that you’re in a quiet place, and it just deteriorates into a bad situation. Thus, new mobile technologies create new services that really benefit users, but they also create the requirement for a new “mobile etiquette” that we must develop so that the capabilities are utilized, but are only done so in the right social rules of etiquette.

Let’s review that restaurant situation again. Someone needs to reach you. It could be a nurse desperately needing to reach a doctor about a patient. Or it could be a family member that’s trying to reach you about an important matter. You know that it’s impolite to have your cell phone ring in quiet places, so you put your phone on vibrate mode. The person calling doesn’t know if you can talk or not, so they know that it’s best to send you an SMS text message asking if it’s OK to talk. You feel the phone vibrate, look at the screen, and text back that you’ll step outside so you can talk. Thus, using “mobile etiquette,” everyone’s needs are met and the new “must reach you now” capability is still able to be used.

Now, take a different situation that involves data. Often, it’s just not socially acceptable to bring your notebook PC into a meeting. The screen creates a barrier between you and the others in the meeting. You are clearly doing email while others are talking. What do you do in this situation? Pray of course! You walk into the meeting with your BlackBerry, Palm Treo, Nokia e61, Motorola Q, or other similar device. You feel the phone vibrate and notice that you received an important email. You hold the phone under the table and pretend to “pray” while you “thumb” your reply. The same is true for SMS messages. As a result, some important topic can be addressed without bothering anyone in a meeting.

Just like with any other technologic advance, things taken to extreme are not positive. For example, if you tried to answer 40-50 email messages while you were in a meeting, others would know what you were doing and feel that the slight diversion to address something important had been violated by your not participating in the meeting.There are some times that you need to turn your cell phone off or not even look at the display if you feel it vibrating in your pocket. Every situation is different, and you have to adapt the new technology to the surrounding social setting.

There is a new network infrastructure under development, called IP Multimedia Subsystem (IMS), that will help most of us handle difficult social situations. IMS will provide “presence” and interactive messaging so that you can see if the person you’re calling is available to take a call or not. That alone will be a tremendous advance in the use of mobile phones.

My recommendation is simple: honor people’s privacy and use mobile technologies in ways that are socially acceptable. I’m glad that we have created wonderful new communications capabilities with cell phones, but a responsibility goes along with those capabilities, and that is to use them in a manner that is acceptable to most social situations.